Control your supplier commitments from quote to departure
From booking request to final invoice, Togoways gives you complete visibility into your operational and financial commitments. Supplier confirmations, cancellation fees, last-minute changes — everything is tracked and traceable so you never face a surprise in accounting.
Booking tracking: requests, confirmations, follow-ups
Centralize every supplier booking request in one place. See in real time who has confirmed, who is slow to respond, and send follow-ups with one click. Each booking keeps a complete history of what you asked, what the supplier replied, and any amendments as the trip evolves.
- Track all requests sent, confirmations received, and modifications per supplier
- Automatic notifications to suppliers when you amend a booking
- Complete message and confirmation history for every service
- Visual alerts on pending or overdue confirmations
Operational and financial commitments: two aligned perspectives
Your logistics and accounting teams rarely speak the same language. In Togoways, each booking shows two statuses clearly: on the operations side (have you asked, confirmed?), on the finance side (is this a certain accounting commitment?). Never again a gap between what logistics sees and what accounting sees.
- Operational status: distinguishes request sent from confirmation received
- Financial status: only confirmed supplier bookings truly count
- Automatic sync to your budget forecasts and accounting projections
- Clear separation: 'pending supplier response' vs. 'confirmed commitment'
Cancellation fees: automatic calculation, clear impact
When a supplier must be cancelled or your client changes plans, you need to know fast what it costs. Togoways reads your supplier contracts (via intelligent extraction of your PDFs), identifies cancellation tiers ('50% if cancelled within 7 days'), and calculates the impact before you commit to anything. You see the exact hit to your margin.
- Automatic extraction of cancellation clauses from your supplier contracts
- Automatic calculation in preview: you know before you cancel
- Complete traceability: the clause applied, the date considered, the amount
- Accounting integration: losses flow directly into your cash position
Composition changes after confirmation: orchestration without chaos
Three participants became four. A triple room needs to become two singles. Instead of juggling Excel and supplier emails, you change the composition directly. Togoways recalculates the impact (surcharge, any cancellation fees), shows you the preview, and applies changes simultaneously across your system and your suppliers. Everything stays coherent: pricing, bookings, accounting.
- Change guest count with one click from the main booking screen
- Preview impact: new price, surcharges, any cancellation fees
- Orchestrated application: pricing recalculated, suppliers amended, accounting updated all at once
- Audit trail: every change leaves an immutable record
Togoways manages your commitments, not your accounting — you remain responsible for tax compliance and legal requirements in your jurisdiction. Consult your accountant for VAT, withholding tax configuration and mandatory declarations.